VENDOR & exhibitor LOGISTICS

🅿️ PARKING

After unloading, please park in designated areas:

• Move your vehicle into the parking structure after load-in

• Follow posted signage for exhibitor parking in the main garage, unless assigned otherwise. 

• Do NOT park in the areas marked on the map as:

  • "No-parking" zones

  • Concert Hall–only parking areas

  • Marked decorator/storage/dumpster zones

Drive an EV? You may park your EV in our EV showcase inside the expo hall! This is free parking, front row - you can park your car and unload right there. You'll be able to leave your vehicle there until the show is over at 5 PM each day, at which point someone will guide you out. Keep in mind, however, if there's a crowd, you might not be able to drive out until it dissipates, for safety reasons.

If you want to do this, fill out this survey, indicate which company you're with, and we'll get your spot assigned, and a sign made up for you. Pure EVs only, please. 

📦 BOOTH SETUP

• Booth Size & Add-ons are on your contract. If you are unclear whether you have a table and chairs, electricity, etc., contact Danielle (danielle@cleantechnica.com) and she will look it up for you. If you haven't gotten a table, chairs, or electricity, yet and want to, you may do so directly through ICS - they will be in touch soon. 

• Please bring signage, and any additional materials you need

• Keep all displays within your assigned booth footprint

Further info, including shipping and delivery, rental rates, forklifts and more from the Blaisdell and International Conventions Services can be found here

Pro tip from Al and Ivan at Island Cooling - wheely carts are limited. We have rented all of the the Blaisdell's wheely carts for our exhibitors to use. There are 8 of these. Bring your own, if you can, or be prepared to wait a bit. Please don't arrive at 9:45 and expect a free wheely cart and a 5 minute setup. :) 

🔌 WIFI

• WiFi is notoriously spotty in the Blaisdell - though reception is great inside so most vendors use hotspots. If you absolutely want it, we do have dedicated IP addresses. The cost is $30 for the weekend, through Tech in the City, who has set them up for us. 

🔥 COOKING & FOOD DEMOS (IMPORTANT)

If you are planning to cook or provide food samples, you must follow Blaisdell Center policies:

• No cooking indoors unless pre-approved

• All cooking must be approved in advance by the venue

• Indoor cooking: electric appliances only (no open flame)

• Outdoor cooking: propane allowed with safety requirements (HFD approval required)

• Strictly prohibited indoors:

  • Charcoal grills

  • Deep fryers

  • Open flames or heavy smoke equipment

Additional requirements:

• Fire extinguishers required (ABC + Class K where applicable)

• Propane tanks must be secured and properly distanced

• Vendors must carry a Certificate of Insurance (COI) naming the City & County of Honolulu, Blaisdell Center, and CleanTechnica, Inc. as additionally insured.

• DOH special event permits are also required. 

 🚨 Non-compliance may result in immediate shutdown.

⚙️ SETUP & BREAKDOWN RULES

• No early breakdown — booths must remain open until the show officially closes at 5 PM on Sunday, though you may prep your booth for an easy exit at 5

• Breakdown begins: 5 PM 

• Move-out must be completed by: 7 PM

• Please leave your space clean and remove all materials

🤝 CODE OF CONDUCT

All exhibitors are expected to:

• Be respectful and professional with attendees and fellow vendors

• Avoid aggressive or disruptive sales tactics

• Stay within your assigned space while actively engaging with attendees

• Follow all venue safety and event guidelines

🔒 SECURITY & LIABILITY

• Overnight security will be present Saturday evening, but please do not leave valuables unattended

• Exhibitors are responsible for their own equipment and materials

📞 EVENT CONTACT

If you need assistance before or during the event, your primary point of contact will be Danielle Garland. As I'm sure you can imagine, she will be busy, so please be patient. Use email for non-urgent matters up to the event, and primarily use text during the event. Please call only upon last resort or urgent matters. 

Danielle Garland
805-451-1630
Danielle@cleantechnica.com

🎟️ COMPLIMENTARY TICKETS

Tomorrow, we will be sending you each 30 complimentary tickets to the show. These may be given out at your discretion, including posting to your social media channels as a gift to your followers. People will just have to print the ticket and present it at the door for free entry.